Site Contracts and Budget Manager

Precision for Medicine is looking for a Site Contracts and Budget Manager to join our European Team. The position can be fully remote from Poland, Slovakia, Serbia, Romania, or Hungary.

Position Summary:

The primary focus of this role is global clinical trial budget template development . You will be responsible for translating complex clinical trial protocols and study documentation into accurate, comprehensive, and negotiation-ready global/site budget templates across multiple countries. Demonstrated hands-on experience developing investigator/site budget templates for global, sponsor- or CRO-managed clinical trials is required.

The role will also include reviewing, drafting, negotiation and tracking of a variety of legal agreements including confidentiality agreements, master confidentiality agreements, clinical study agreements and amendment agreements. You will work closely with Clinical Operations study team and play a key role to ensure deliverables are in alignment with defined study timelines.

Essential functions of the job include but are not limited to:

Global Clinical Trial Budget Template Development – Primary Responsibility:

• Review clinical trial protocols, including amendments, SoAs, manuals, and other study documentation to identify all activities with potential site-level cost implications.
• Translate protocol requirements into detailed, accurate, and scalable global/site budget templates.
• Map procedures and activities to applicable study visits and payment milestones.
• Develop per-patient, per-visit, conditional, invoiceable, and one-time study costs.
• Identify costs that may not be apparent from the SoA, including site start-up, pharmacy, laboratory, imaging, record retention/archiving, maintenance, close-out, screen failures, unscheduled visits, participant reimbursement/travel, institutional/overhead, and other pass-through or invoiceable fees.
• Ensure budget structures support appropriate payment terms and CTA exhibits.
• Incorporate approved country-specific cost information and available benchmarks into global and country-level budget templates.
• Establish proposed negotiation targets, parameters, and escalation pathways.
• Perform detailed QC of budget templates before release to assigned SCM negotiators, including verification of formulas, visit totals, conditional procedures, invoiceable items, and patient-cost calculations.
• Confirm consistency between protocol/SoA requirements and completed budgets and clearly document budget assumptions and negotiation parameters.
• Maintain version control and an auditable record of budget-development decisions.
• Review protocol amendments and revised study documents to identify financial impact and update master/site budget templates accordingly.
• Clearly identify added, removed, or modified procedures and associated financial impacts for SCM.
• Serve as a budget-development SME for SCM and study teams and clarify budget assumptions and unusual protocol requirements.
• Support continuous improvement and standardization of global budget templates, tools, SOPs, work instructions, and training.
• Identify opportunities for automation and increased efficiency in clinical trial budget development.

Site Contracts – Secondary Responsibility

• Review, draft and negotiate a variety of agreements including master services agreements, site contracts, consulting agreements, vendor agreements, confidentiality agreements, and other client contracts.
• Work with supervisor and various internal/external key stakeholders to resolve/escalate contractual issues.
• Ensure adherence to company policies, procedures and contracting standards.
• Update relevant study team members regarding the status of contract negotiations and execution.
• Establish, track, report and manage site contract metrics.
• Support the maintenance of contract files and databases, including contract archiving.
• Assist in designing and implementing policies and procedures to affect the timely execution of contracts.
• Recognize where processes can be improved and take corrective action.
• Other tasks as assigned.

Qualifications:

Minimum Required:

• Graduate, postgraduate, or 4-year college degree.
• Experience in a CRO, pharmaceutical, biotechnology, or healthcare environment.
• At least 5 years of relevant clinical research experience, including substantial hands-on experience developing investigator/site budget templates.
• Demonstrated experience developing global and/or multi-country clinical trial budget templates for sponsor- or CRO-managed studies is required.
• Strong ability to interpret complex protocols, SoAs, amendments, and supporting study documents and translate requirements into complete site-level costs.
• Experience using country-specific cost information and/or benchmarking data to develop budget assumptions and negotiation parameters.
• Knowledge of CTA budget exhibits, clinical trial payment …