Operations Specialist, Virtual Marketing Events

Headquarters: London - 8 Salisbury

URL: http://gartner.com

About the role:

Gartner’s research and insights help business leaders make more effective decisions every day. Our Corporate Marketing team strives to understand the needs of the customers and communities we serve and design the most effective programs to profitably meet those needs. This team accelerates sales activity by attracting, engaging and converting leaders and their teams through the delivery of compelling Gartner insights and experiences throughout the buyer journey.

The Operations Specialist - Virtual Events role is responsible for the strategy, logistics and execution of virtual sessions for Gartner prospects and clients across the marketing funnel. The ideal candidate is highly organized, detail-oriented, data-driven  and collaborative, with a strong ability to manage multiple priorities in a fast-paced environment. They are innovative, adaptable, and comfortable working both independently and across teams. This role will report to the Manager, Marketing who is responsible for the operations and optimization of our virtual programs.

What you will do:

Execute and Deliver Live Virtual Programs

Host and execute live virtual sessions by introducing presenters, delivering scripted remarks, providing audience guidance, managing promotional announcements, and operating webinar platforms to ensure a seamless attendee experience.

Coordinate event preparation and logistics by managing rehearsals, presenter access, training, materials, and session assets to support successful program delivery.

Manage content publishing and presentation materials by collecting, reviewing, editing, and uploading presentations, scripts, and promotional content across webinar platforms and Gartner.com.

Ensure program quality and readiness by maintaining accurate documentation, monitoring event details, and partnering with stakeholders to proactively resolve issues.

Manage Program Communications and Operations

Coordinate stakeholder communications by supporting presenters, sales teams, prospective clients, and internal partners, ensuring timely responses, clear expectations, and smooth program execution.

Support program operations and reporting by managing registration tracking, stakeholder updates, participation reporting, and promotional requests in partnership with Digital Marketing teams.

Serve as a cross-functional liaison by collaborating with research, marketing, and operational teams to align priorities, manage deadlines, and support program objectives.

Drive Program Performance and Continuous Improvement

Analyze program performance by monitoring audience engagement, registration trends, and session metrics to identify insights, benchmarks, and opportunities for growth.

Improve program effectiveness by evaluating workflows, promotional channels, and operational processes to increase efficiency, scalability, and audience reach.

Advance innovation and operational excellence by recommending new approaches, supporting pilot initiatives, and implementing best practices that enhance program outcomes.

What you will need:

Bachelor’s degree in marketing, business, or related field preferred

Experience with virtual platform content preferred

2-3 years of marketing, operations and/or related experience

Experienced user of Excel and PowerPoint

Familiarity with Google Drive

Effective oral and written communication skills

High level of accuracy and proven attention to detail with excellent organizational skills

Project Manager mindset who can juggle multiple, competing priorities simultaneously

Process-oriented individual who looks to maximize efficiencies in new or existing procedures

Someone who is both independent in handling their responsibilities yet willing and able to collaborate with others

Analytical mindset that can delve deep into metrics and data to find the narrative behind the numbers

Someone who likes an engaging and swift atmosphere that is deadline-dependent and always on the move

What you will get:

Competitive salary, generous paid time off policy, charity match program, Medical, Dental & Vision Plans, Parental Leave, Employee Assistance Program (EAP), 401K matching and more!

Collaborative, team-oriented culture that embraces diversity

Professional development and unlimited growth opportunities

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Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to …